Terms for Clinicians

These Terms for Clinicians apply to professional use of the NeuroTrace clinician workspace, including patient invitations, assessment assignments, protected recordings, automated processing, and review of technical output.

NeuroTrace is a workflow and technical decision-support system. It does not grant a professional license, certify competence, establish regulatory compliance, or expand the scope in which a clinician is authorized to practise.

Clinician registration requires a versioned professional attestation and may be subject to automatic or administrative verification. You must provide accurate account information and use the workspace only in a legitimate professional capacity.

Keep credentials private, use reasonable security controls, and promptly address suspected unauthorized access. You must not share an account, impersonate another professional, misrepresent verification status, or allow an unverified person to use protected clinician functionality under your identity.

A verified clinician may invite a patient only when there is an appropriate professional relationship and a lawful basis for creating the account and handling the intended assessment information.

An invitation requires email and may include first name, surname, date of birth, and a clinician-only internal reference. Use these fields only for identification and workflow context, verify them where practical, and allow the patient to confirm or correct shared values. Do not enter diagnosis, medication, history, unrestricted notes, or assessment-specific factors into invitation fields.

You are responsible for giving the patient understandable, care-specific information about the purpose of the assignment, participation, intended use, confidentiality, accessibility, possible consequences, retesting, and feedback. NeuroTrace’s public patient guide and these product terms do not replace consent or other authorization required by law, policy, ethics, or the care setting.

You select the CTP or PBJ task, establish any informational due date, and decide whether the assignment is appropriate for the patient and intended purpose. Patients cannot select or change the task.

Follow the current task handbook, protected stimulus rules, administration guidance, and relevant professional standards. Consider accessibility, language, hearing, motor, technology, environmental, and other factors that may affect access or performance. Document or otherwise account for material departures under the policies that govern your practice.

Patient audio must enter assessment processing only through an authorized assignment. Generic audio uploads do not dispatch an assessment. A final submission is tied to one numbered attempt, and a re-record request creates a new attempt without silently replacing the prior submission.

Use only authorized private playback and protect recordings, transcripts, results, stimuli, account data, and related patient information. Do not expose private object identifiers, prompts, raw provider responses, audit data, or technical credentials to patients or other unauthorized recipients.

Submitted audio may be transcribed locally and evaluated by the task-specific production workflow. Generated transcripts, evidence, rubric findings, scores, features, warnings, and visualizations are technical artifacts for the owning verified clinician.

You must review relevant source evidence, warnings, provenance, limitations, and alternative explanations before relying on or communicating any output. Automated findings must be integrated with appropriate history, observation, interviews, other assessment information, and professional judgment.

Patients do not receive automated output through the current product. You are responsible for deciding whether, when, and how appropriate information is communicated to a patient or another authorized recipient.

Communications must distinguish technical observations from professional conclusions, explain material uncertainty and limitations in understandable language, and avoid foreseeable misuse. NeuroTrace is not responsible for clinical or organizational decisions made outside the implemented product boundary.

Assessment stimuli, task instructions, rubrics, prompts, recordings, generated artifacts, and documentation may contain confidential, security-sensitive, or intellectual-property-protected material. Use them only for authorized professional purposes.

You must not reverse engineer protected workflows, scrape private content, bypass authorization, probe another account or patient relationship, interfere with system operation, upload malicious content, misrepresent output, or use NeuroTrace to facilitate unlawful, discriminatory, deceptive, or unsafe conduct.

NeuroTrace may be unavailable during maintenance, security response, provider failure, or circumstances outside reasonable operational control. Maintain an appropriate contingency for time-sensitive care and do not treat platform availability as guaranteed.

Access may be limited, suspended, or ended to protect patients, assessment integrity, legal obligations, or system security; to investigate misuse; or when verification or account requirements are no longer satisfied. Account action does not erase professional recordkeeping, patient communication, or other obligations that apply outside NeuroTrace.

Material changes to these terms should be published under a new version and effective date. A terms update does not silently alter immutable assessment submissions, machine-result snapshots, or an existing professional-attestation record.

Final legally binding terms must identify the service operator, applicable law, dispute process, liability allocation, official notices, and legal contact channel. Until those clauses are approved and this page receives an effective date, this document remains a product-aligned review draft.